{"id":4166,"date":"2021-06-08T21:37:48","date_gmt":"2021-06-08T21:37:48","guid":{"rendered":"https:\/\/relistaff.com\/?post_type=jobpost&#038;p=4166"},"modified":"2021-06-30T11:48:42","modified_gmt":"2021-06-30T11:48:42","slug":"administrative-assistant-jobs","status":"publish","type":"jobpost","link":"https:\/\/relistaff.com\/es\/jobs\/administrative-assistant-jobs\/","title":{"rendered":"Administrative Assistant"},"content":{"rendered":"<p>Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field&#8217;s concepts, practices and procedures.<\/p>\n<p>Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit\/department.<\/p>\n<p><span style=\"text-decoration: underline;\">Job Responsibilities:<\/span><\/p>\n<ul>\n<li aria-level=\"1\">Answer and direct phone calls<\/li>\n<li aria-level=\"1\">Organize and schedule meetings and appointments<\/li>\n<li aria-level=\"1\">Maintain contact lists<\/li>\n<li aria-level=\"1\">Produce and distribute correspondence memos, letters, faxes and forms<\/li>\n<li aria-level=\"1\">Assist in the preparation of regularly scheduled reports<\/li>\n<li aria-level=\"1\">Develop and maintain a filing system<\/li>\n<li aria-level=\"1\">Order office supplies<\/li>\n<li aria-level=\"1\">Book travel arrangements<\/li>\n<li aria-level=\"1\">Submit and reconcile expense reports<\/li>\n<li aria-level=\"1\">Provide general support to visitors<\/li>\n<li aria-level=\"1\">Provide information by answering questions and requests<\/li>\n<li aria-level=\"1\">Generate and handle reports<\/li>\n<li aria-level=\"1\">Prepare and monitor invoices<\/li>\n<li aria-level=\"1\">Carry out administrative duties such as filing, typing, copying, binding, scanning etc.<\/li>\n<li aria-level=\"1\">Organize travel arrangements for senior managers<\/li>\n<li aria-level=\"1\">Book conference calls, rooms, taxis, couriers, hotels etc.<\/li>\n<li aria-level=\"1\">Maintain computer and manual filing systems<\/li>\n<li aria-level=\"1\">Handle sensitive information in a confidential manner<\/li>\n<li aria-level=\"1\">Reply to email, telephone or face to face enquiries<\/li>\n<li aria-level=\"1\">Develop and update administrative systems to make them more efficient<\/li>\n<li aria-level=\"1\">Resolve administrative problems<\/li>\n<li aria-level=\"1\">Receive, sort and distribute the mail<\/li>\n<li aria-level=\"1\">Answer telephone calls and pass them on<\/li>\n<li aria-level=\"1\">Manage staff appointments<\/li>\n<li aria-level=\"1\">Maintain up-to-date employee holiday records<\/li>\n<li aria-level=\"1\">Coordinate repairs to office equipment<\/li>\n<li aria-level=\"1\">Greet and assist visitors to the office<\/li>\n<li aria-level=\"1\">Photocopy and print out documents on behalf of other colleagues<\/li>\n<\/ul>\n<p><span style=\"text-decoration: underline;\">Position requirements:<\/span><\/p>\n<ul>\n<li aria-level=\"1\">High school diploma or equivalent. Bachelor&#8217;s degree preferred.<\/li>\n<li aria-level=\"1\">4+ years supporting multiple Executive leaders<\/li>\n<li aria-level=\"1\">Working knowledge of Microsoft Office Outlook, Calendar, PowerPoint, Word, and Excel. Knowledge of SharePoint and other applications a plus.<\/li>\n<li aria-level=\"1\">Excellent written and verbal communication<\/li>\n<li aria-level=\"1\">Excellent interpersonal skills<\/li>\n<li aria-level=\"1\">Ability to apply good judgment in making independent decisions and coordinating information<\/li>\n<li aria-level=\"1\">Ability to handle and manage multiple priorities and adapt to rapidly changing needs and priorities<\/li>\n<li aria-level=\"1\">Organizational<\/li>\n<li aria-level=\"1\">Problem solving<\/li>\n<\/ul>\n<p><b>Pay Rate: $22k-42k per year<\/b><\/p>\n<p><strong>Days\/Hours (shift): Monday- Friday(8am-5pm)<\/strong><\/p>\n<p>*Hours are subject to change depending on workload, must be flexible.<\/p>","protected":false},"excerpt":{"rendered":"<p>Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees<\/p>","protected":false},"author":1,"featured_media":4333,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","jobpost_category":[],"jobpost_job_type":[62,53],"jobpost_location":[67,61],"class_list":["post-4166","jobpost","type-jobpost","status-publish","has-post-thumbnail","hentry","jobpost_job_type-1st-shift","jobpost_job_type-full-time","jobpost_location-milwaukee-wi","jobpost_location-waukesha-wi"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Administrative Assistant Jobs In Milwaukee &amp; Waukesha | Reliable Staffing<\/title>\n<meta name=\"description\" content=\"Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link 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